Common domestic helper agency bottlenecks
When many CVs are stored across paper files and different computers, can your team quickly find suitable helpers?
Are visa and document expiry dates still managed by calendar notes or manual reminders?
Do the same employer and helper details still need to be entered across multiple documents?
How the system helps
Filter helpers by nationality, language, experience and contract status to find suitable CVs quickly.
Record each helper’s visa expiry date and send reminders before the follow-up window.
After entering employer and helper information, the system prepares standard contracts and supports PDF export.
Use AI to support repetitive operational tasks
AI operations assistant
Agency case manager
Organise this week’s helper matching cases. Check employer requirements, candidate documents, and interview arrangements, then send them for approval.
AI case operations agent
Helper matching suggestions are ready, including candidate shortlist, document status, and interview arrangements. Please review before notifying.
Approve AI to send matching and interview notices?
Give each team member an AI assistant. People give instructions, and AI does the work.
AI can prepare tasks. Important actions still need a person to check and approve.
AI only sees the data it is allowed to use. This helps keep business data safer.
Connect tools like Manus and Claude to daily work. Keep tasks, permissions, and results in one system.
More tools for daily wholesale operations
Record each employer’s matching history, interview feedback and signing progress without searching through memory or WhatsApp.
Keep contracts, visa documents and passport copies in one searchable cloud archive.
Support Chinese and English interfaces for managing Filipino and Indonesian helper records.
Generate standard employment contracts and required documents from basic profile information.
Track each step from departure, arrival and visa collection to first working day.
Record commission income and service fees for each successful placement and prepare monthly reports.
When CVs, employer requests, visa dates and documents are scattered, consultants spend too much time searching and checking. A dedicated system keeps matching, documents and reminders in one place.
”Expected operational return
Digital CV and matching records help consultants find suitable candidates faster without checking files one by one.
Contract and application documents reuse profile data, reducing repeated typing and manual mistakes.
A clear CV, visa and document workflow helps agencies handle steady demand with fewer missed follow-ups.
Worried your IT project will drag on?
Turn business goals into system logic, instead of forcing a template.
We help organise and import existing data to reduce the migration burden.
After setup, the system can go live with local support available by priority.
How much budget should you plan?
Suitable for domestic helper agencies that want to digitize quickly with a fixed monthly cost.
Suitable for medium to large agency groups with multiple branches or dedicated workflow and integration needs.
We understand the questions that come before a new system goes live
Helper, employer and document records protected with access control
Clear workflow for consultants and admin teams
Local support for agency workflows
Phased launch with clear workflow checks
Existing helper, employer and document data can be imported
Export and keep your own agency records
Open structure for long-term handover
Not only CV management, but a traceable document workflow
A Hong Kong team with enterprise system experience
More implementation and support questions
Move helper CVs, visa tracking, employer matching and contract documents into a structured workflow.
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Consultants Online:0, Last Updated: 2026-06-22, 05:00
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