Common coworking space bottlenecks
After tenants submit repair requests, can your team clearly see ownership and progress?
Can room, seat and location status be viewed instantly without checking one by one?
At month-end, do you still check each tenant’s lease, usage and extra fees manually?
How the system helps
When tenants submit repair requests, the system creates work orders and records owner, status and completion time.
Tenants can view available times and book meeting rooms, with usage records used for billing.
Generate monthly bills from lease terms, supporting fixed rent, flexible terms and usage-based fees.
Use AI to support repetitive operational tasks
AI operations assistant
Coworking operations lead
Organise this month’s tenant billing. Check rent, meeting room usage, unfinished repairs, and payment reminders, then send them for approval.
AI space operations agent
Coworking monthly billing drafts are ready, including rent, usage charges, repair status, and payment reminders. Please review before sending.
Approve AI to send monthly bills and tenant reminders?
Give each team member an AI assistant. People give instructions, and AI does the work.
AI can prepare tasks. Important actions still need a person to check and approve.
AI only sees the data it is allowed to use. This helps keep business data safer.
Connect tools like Manus and Claude to daily work. Keep tasks, permissions, and results in one system.
More tools for daily wholesale operations
Store lease documents centrally, remind the team before expiry and keep historical records searchable.
Track revenue, occupancy and cash flow by location to support pricing and expansion decisions.
Manage multiple locations from one backend, with tenant records and resources visible across sites.
Capture printing records and calculate usage into monthly bills without manual meter checking.
Tenants can book facilities, check bills, pay and submit repair requests from mobile self-service access.
Connect access control, mobile unlocking, visitor registration and entry records into one flow.
Managing multiple coworking locations becomes hard when renewals, utilities, billing and repairs sit in separate chats and spreadsheets. With one system, tenants submit requests, the team tracks progress and billing follows clear records.
”Expected operational return
A clear view of room usage and occupancy helps teams optimise space allocation and pricing decisions.
Automated lease, billing and work order workflows reduce repeated manual checking and monthly admin time.
A faster repair response and clearer tenant service process improves the day-to-day tenant experience.
Worried your IT project will drag on?
Turn business goals into system logic, instead of forcing a template.
We help organise and import existing data to reduce the migration burden.
After setup, the system can go live with local support available by priority.
How much budget should you plan?
For coworking space operators that want to launch quickly with predictable monthly costs.
For coworking space operators that need multi-location management, system integration or advanced workflow customisation.
We understand the questions that come before a new system goes live
Not only tenant records, but an operating system for space management
A Hong Kong team with enterprise system experience
Open structure for long-term maintenance
Export and keep your own operational records
Existing tenant, lease and billing records can be imported
Phased launch with clear milestones
Local support for front desk and operations
Clear interface with launch training
Tenant and billing data protected with access control and backup
More implementation and support questions
Keep leases, room usage, repairs and monthly billing in one shared operating system.
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